Freedom of Information Act

Cherry Valley Public Library District’s FOIA Officers are Jane Lenser, Library Director and Michele Arms, Assistant Director.

FOIA contact: foia_request@cherryvalleylib.org (foia underscore request)

Business Office hours—9 AM to 4 PM Monday-Friday, excluding holidays

For information beyond the records available online, please fill out and submit a FOIA request form.

I. Helpful information:

A. Brief description of the public body:
The Cherry Valley Public Library District serves the community by providing items to borrow, services, and programs to residents of all ages. The library’s website offers 24/7 access to databases, e-content, and the library catalog.

B. The library’s organizational chart is here.

C. The total amount of the operating budget for FY17 is $1,566,910. Funding sources are property taxes, grants, fines, fees, and donations.

D. The Cherry Valley Public Library District’s only business office is located at 755 E. State Street, Cherry Valley, IL 61016, 815-332-5161.

E. The Cherry Valley Public Library District employs approximately the following number of employees:
1. Full-time: 5
2. Part-time: 18

F. The Cherry Valley Public Library Board of Trustees exercises control over the library’s policies. The Board normally meets on the fourth Tuesday of the month at 6:45 PM at the library, 755 E. State Street, Cherry Valley, IL 61016, unless notice is given in accordance with the Illinois Open Meetings Act.

G. The library is required to report to and be answerable for operations to: Illinois State Library, Springfield, IL. Its members are State Librarian and Secretary of State, Jesse White; Deputy Director of the Illinois State Library, Greg McCormick; and various other staff.

II. The public may request the information and records legally available in the following manner:

A. Use the request form and/or submit the request in writing in person, via email, U.S. mail, or fax. The request form is preferred, but not required.

B. Requests should be directed as follows:

FOIA Officer
Cherry Valley Public Library District
755 E. State Street
Cherry Valley, IL 61016

foia@cherryvalleylib.org

C. Requestors must indicate if they have a “commercial purpose”.

D. Requestors must indicate if the information is to be disclosed for inspection or to be copied. If any records are requested to be certified, the requestor must specify which ones.

E. Reimbursement costs for reproducing and certifying (if requested) are as follows:

$1.00 charge for each certification of records.

No charge for first fifty (50) pages of black and white text in letter or legal size.

$.15 per page charge for copied records in excess of fifty (50) pages.

Actual copying cost of color copies and other sized copies will be charged.

F. If records are available in an electronic format, they may be requested in a specific format. If feasible, they will be provided in that format. If not, they will be provided in the electronic format in which they are kept or in print as the requester selects.

G. The office will respond to a written request within five (5) working days, or sooner if possible, or twenty-one (21) working days for requests for a commercial purpose. Note that the library may respond in any manner permitted under the Freedom of Information Act, including by indicating that it: (a) requires additional time to fulfill a request; (b) needs to discuss a reduction in the scope of the request with the requestor; or (c) is denying the request.

H. Records may be inspected and/or copied. If inspected, a Cherry Valley Public Library District employee must be present throughout the inspection.

I. The place and times when the records are available are as follows:
9:00am-4:00pm, Monday-Friday, excluding holidays
Cherry Valley Public Library District

III. The following types or categories of records are maintained under the library’s control:

A. Monthly Financial Statements

B. Annual Receipts and Disbursements Reports

C. Budget, Levy, and Appropriation Ordinances

D. Operating Budgets

E. Annual Audits

F. Minutes of the Board of Trustees

G. Library Policies

H. Adopted Ordinances and Resolutions of the Board

Please note that certain types of information maintained by the library are exempt from inspection and copying. Pursuant to Illinois law (5 ILCS 120/7.3), a certified list of employees whose salary and benefit packages are $75,000 or greater is available for inspection at the Cherry Valley Public Library District, 755 E. State Street, Cherry Valley, IL. For more information on the Illinois Freedom of Information Act, see the Illinois Attorney General’s website.